Using Microsoft Word to Create a Virtual Field Trip

1. Open a new Microsoft Word document and it as a webpage (“File” or Office Button, then “Save As”, at bottom of window in the “Save as Type” box, select “Web Page”.

2. Design your page layout (Choose background color/style, pattern).

3. Add your title. (Tip: Because we are saving as a webpage, it works best to use text boxes instead of typing directly on your page. To insert a text box, click on the “Insert” button and click on “Text Box” button. Then draw your text box where you want your text to be).

4. Format your text. Choose a font size and color. If you want to see text only & not the box or fill, click on your text box, then click the “Format” button. Click “Shape Fill”, select “No Fill”, click “Shape Outline” and select “No Outline”.

5. Add graphics such as photos or clip art. To insert pictures, click “Insert” then click “Picture”. Navigate to your picture and insert it. (Tip: Microsoft Word can be difficult in handling pictures. To make it easy to move your picture around, click on the picture, then click on the “Format” button. Next, select the “Text Wrapping” button and click on the “In Front of Text” option. This formats the picture so that you can easily move it around your page.

6. Once your pictures have been added and placed on your page, it is time to add your text. To add text, repeat step #3 above. Arrange your text and pictures the way you want your page to look.

7. Now that your page is looking like you want it, you can add links to websites that your students will visit on their virtual field trip. You can add a link to text, or to a picture. To add a link to text, use the mouse to highlight the text you want linked. Right click on the text and select Hyperlink”. Type in the web address you want to link to then press “OK”. To add a link to a picture, right click on the picture and select “Hyperlink”. Type in the web address you want to link to, then press “OK”.

8. Add audio files if desired. Note, sound can’t be played automatically, it must be part of a “clickable” object. Add text or picture where the student’s can click to hear the sound. Click on your text/picture, then select “Insert”, and click on the “Object” button. Select “Object” then “Create from File” tab. Browse to the sound file. Select the file you want to add, then click “Insert”.
NOTE - Embedded sound files may not play when saving a Word document as a web page. To use a sound file on a webpage, add a link to the sound file into your VFT Word document.

9. Upload your web page to your web site, or copy it to the PC(s) your students will be using. Be sure to copy the .htm page AND the folder that is automatically created with it.


Ø Your web page may not always look just like your designed page. If text or photos are out of place on your web page, rearrange your Word document until your webpage looks right.

Ø Always plan your Virtual Field Trip before you begin working on the actual Word document. It will save a lot of time in the end.

Ø Turn on your “Web Page Preview” button on your Microsoft Word ribbon. You can preview your work as you go to see what the final product will look like.